Resignation letter format: simple samples you can copy
A short, polite resignation letter with a sample for immediate notice, a standard notice period and a mid-month exit.
Keep it short and polite
A resignation letter is a record, not a place to explain everything. Say that you are resigning, give your last working day and thank the company. You may need a reference and an experience letter later, so stay positive.
Sample: standard notice period
Subject: Resignation from the post of Senior Executive
Dear Ms. Nair, I am writing to resign from my position as Senior Executive at ABC Pvt Ltd. My last working day will be 30 December 2026, as per my 60-day notice period. I will make sure my work is handed over smoothly. Thank you for the support and the opportunities I received here. Yours sincerely, Rahul Sharma.
What to include
- Your designation and the company name
- The date of the letter
- Your last working day, based on your notice period
- An offer to help with the handover
- A thank you
What to leave out
- Complaints about managers or colleagues
- Salary talks or counter-offer negotiations
- Details of your next job
Make it in a minute
Use the Resignation Letter Generator to fill in your names and dates and download a clean PDF. Read it once and change any line so it sounds like you.
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